Privacy Notice – General Data Protection Regulations – Updated September 2018
1. Your personal data – what is it?
This is personal data about you such as your name, address and other details. Keeping this information and processing it is governed by the General Data Protection Regulations (the “GDPR”).
2. Who are we?
The Victoria League is registered with the Information Commissioner. Our registered number is ZA187414.
3. Why do we need your information?
Depending whether you are a guest, supporter, volunteer, or employee we
use your personal data for the following purposes to:
enable us to carry out our aims as a charity for the benefit of the public
support individual residents
promote the interests of the charity
inform supporters of news, events, activities and services
manage our volunteers and employees
maintain accounts and records
carry out our legal requirements as a charity.
4. How do we process your personal data?
We ask your permission to give us certain information about yourself and we keep it up to date, store it securely and eventually destroy it. The information you give us is stored either manually, or electorally or both. We do not collect anything unnecessarily or keep it for longer than is needed. We protect your personal data from loss, misuse, unauthorised access and disclosure and by ensure appropriate technical measures are in place to protect your personal data.
5. Sharing your personal data
We will only share your data any external agencies with your consent. We do not share personal information for marketing purposes with third parties.
6. How long do we keep your personal data?
Personal data processed will not be kept for longer than is necessary for that purpose or purposes.
7. Your rights and your personal data
Through contacting the General Manager you have the following rights (unless subject to an exemption under the GDPR) to
request a copy of your personal data held by us;
request that we correct any personal data if it is found to be inaccurate or out of date;
right to request your personal data is erased where it is no longer necessary to retain such data;
right to withdraw your consent at any time;
right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
right to object to the processing of personal data where applicable;
right to lodge a complaint with the Information Commissioners Office.
8. Further Information
If you would like further information about how we process and protect personal data please initially contact the General Manager.